Objectives of Procurement Audit

procurement Audit and risk management

Statutory/primary objectives

  1. To ensure that the procurement records represents true and fair view of procurement transactions.
  2. To ensure that procurement procedure conforms to the law and regulations for example PPADA 2015 and PPDR 2006.
  3. To ensure that procurement documents conform to laws, regulations or special rules and requirements.
  4. To provide   all   interested   users   of   audited   procurement   reports   with independent, objective and reliable information, conclusions and opinions, based on sufficient and proper evidence, to answer identified fundamental questions.

Secondary objectives

  1. To detect and prevent procurement fraud
  2. To enhance accountability and transparency in procurement.
  3. To ensure effectiveness and efficiency of procurement process in a procuring entity.
  4. Review of the controls of the procurement system to gain assurance about their adequacy and effectiveness;
  5. Verify the consistency and alignment of procurement practices with the policies of the organization; and
  6. Identify procurement best practices and lessons learned, and recommend appropriate and sustainable measures for continuous improvement.

According to Evans and Dale (1988), the purpose of procurement audit

  • To monitor and enforce compliance with procurement policies laid down by senior management preventing maverick buying.
  • To ensure that the organization is using good or best practices procedures, working methods, tools and techniques. (compared to benchmark standards, or the benchmarked performance of best practice organizations, centres of excellence or competitors.
  • To monitor and measure the extent to which organizational resources are being, used effectively, efficiently and with an eye to best value.
  • To support the prevention and detection of fraud, error, mismanagement of funds, inadequately managed risks and other governance problems.